RULES AND REGULATION FOR PARTICIPATION IN HBLF SHOW 27 – 30, October, 2023
The Exhibition Space Booking Form Should be duly filled and signed by an authorized
person along with the company seal. Approval of participation and exhibits will be the sole
discretion of the organizers.
In the event of violation of any rules, organizers will have the right to close down the stall
of the exhibitor and risk the party to exit from the show.
The Organizers reserve the right to change the venue and date of the exhibition in case of
unavoidable circumstances without prior notice.
The Organizers reserve the right to rearrange the floor plan or any part thereof
at any point of time without prior notice.
All Payments for participation must be made to Kevin Publication Private Limited
Exhibitors will get Certificate of participation for the stall space only after
The height of the stall should not be more than 11 feet. All stall owners will be
required to get their designs approved by Kevin Publication Pvt. Ltd.
Exhibitors are free to appoint their own exhibition stall construction contractor but should
ensure that their contractor complies with the rules and regulation of the exhibition.
Stall designers will be required to pay Demand Draft / Cheque in the form of deposit
before taking the possession of the stall.
Rs. 25,000 Upto 50 Sq. mtrs Stall
Rs. 50,000 Upto 100 Sq. mtrs Stall
Rs. 75,000 Above 100 Sq. mtrs. Stall
The Above amount will be refunded after the Completion of Exhibition
Exhibitors will be required to finish designing of their stalls along with product displays
from 22ndOctober at 11.00 A.M. to 4.00 P.M. on 26
thOctober, 2023. During the
construction and dismantling period, aisles in the exhibition halls must not be obstructed
with packing materials, construction materials or debris
If the Fabrication of stall is continued on After 5.00 P.M. 26
thh October, 2023 the
deposit will not be refunded.
Possession of Space:
Possession will be given after 10:00 am on
rdOctober, 2023 to Bare Space Holders the
possession. Octanorm stalls Holders will be handed over only after 12:00 pm on
The possession of stall will be handed over only if the organizers have received full
payments. Organizers will provide a possession letter to all the exhibitors. It will be
mandatory for all exhibitors to be present at the time of taking possession.
Operation of Stalls:
No Product rates / Prices will be display in exhibition. If organisor team finds it then
your stall will be terminated.
All stalls must open at least half an hour before the exhibition and shall remain open till half an
hour after exhibition timings on each day.
No stall should remain unattended during the exhibition hours. Organizers will not be
responsible for any loss / damage to the exhibitors in absence of any authorized personnel of
Exhibitors need to ensure that the exhibition area occupied is neat and clean and any storage
material is not stored inside the exhibition area. The Organizers will not provide any
storage facilities for packing cases, surplus materials or other property of the Exhibitor.
Stall will have to be vacant latest by 5.00 A.M. on 31st October, 2023.
If the stall area is not vacanted after 5.00 A.M. on 31stOctober, 2023 the deposit
will not be refunded and is been count as Penalty fees.
The exhibitor assumes the entire responsibility and liability for losses, damages and claims to
the exhibitor's displays, equipment and other property brought into the premises of the
exhibition area and shall indemnify and hold harmless the organizers as well as the owners of
the exhibition venue and their agents and employees.
The exhibitors will be required to take an Insurance against all ascertainable risks from
transportation of goods and removal of goods.
Exhibitors are also advised to take third party cover for construction period, fair period and
dismantling period against any risk and liabilities.
Organizer will not be responsible for any claim.
Service agencies like security, cleaning, catering etc. empaneled with organizers will only
be allowed to provide services to exhibitors.
Other agencies will not be allowed to enter/operate in the exhibition.
Other services and facilities:
The participation charges for rental of stall space for the exhibition days
covers 2 chairs, carpet, 1 table, 1 dustbin, 5 AMP Plug Socket & 3 Spot
Light per 9 Sq. mtr.
Additional requirement such as special electric connection, lighting and additional furniture
can be made available to the exhibitors at an additional cost with advance request and
The exhibitors will be required to inform the organizers for the above by
2023 by a written confirmation or an email to the organizers.
The charges for the above shall also be paid by the concerned exhibitor.
No separate storage facilities shall be provided. All supporters are required to
make their own arrangement towards the same.
Entry into exhibition will be on the basis of Entry Passes issued by the organizer.
Entry of vehicles in exhibition area will not be permitted during exhibition hours and other
hours specified separately.
Exit passes will be necessary for exhibits / materials to be taken out of
Cancellation of Stall:
On Cancellation of the Stall, Amount will not be refunded to the Exhibitor; it will remain
credited with us after deducting Cancellation Fees and carried forward to the Next
The cancellation fees will be deducted on the basis of the date as follows
On or before 25thAugust, 2023 25 % + GST
On or before 27thSeptember, 2023 50 % + GST
Disputes, if any, arising out of unresolved matters between exhibitor and organizer shall
be settled by arbitration in accordance with the Arbitration and Conciliation Act 1996.
All legal disputes are subject to Ahmedabad Jurisdiction.